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7.5.3

Documented information: control

ClauseUnchanged titleRetrieved 2026-10-19Last updated: 2026-10-19

The requirement that applies today

The organization controls the documented information the system and the standard require so that it is available and suitable where and when it is needed, and guarded against disclosure, misuse and corruption. It covers distribution, access, retrieval and use, storage and preservation including legibility, change control such as version control, and retention and disposition. Documents of external origin that the system needs are identified and controlled, and records kept as evidence are protected from alteration.

ISO 22000:2018, 7.5.3 Documented information: control; ISO/DIS 22000:2026, 7.5.3.

What the draft does

Unchanged title: The public contents keep 7.5.3 at the same number and title. No structural change is shown.

Source: public contents and foreword at 7.5.3, retrieved 2026-10-19.

Why this clause matters

This clause decides whether an auditor can find the current document in under a minute, and whether a recall can be run from records that are complete. The move to electronic systems helps and creates new risks: access rights, audit trails and backups. The 60-second test in this product’s method comes from this clause.

Suggested evidence to discuss with your auditor

For 7.5.3, these are the artefacts we suggest discussing with your auditor. The standard publishes no evidence list, so this is our reading, not a requirement.

  • A controlled document list with current versions and locations
  • Access rights and audit trails for the electronic system
  • A retention schedule that covers at least the shelf life and the legal requirement

Where systems usually fall short

  • Obsolete copies still available on the line
  • Records that can be edited after the fact with no trail

How to prepare

Ask someone who does not know the system to find the current hazard control plan in 60 seconds. Then ask them to find a record from a lot produced six months ago. Time both. The result is your document control score.

Dates

Applies todayISO 22000:2018 as amended in 2024, the edition published today; certificate treatment after a new edition depends on the transition arrangements
DraftISO/DIS 22000:2026, DIS ballot closed 2026-07-29
Planning date2027-09-12 (estimate, not an ISO date)

Cross-references

7.5.1, 7.5.2, 8.3, 8.9.5

Source

Clause 7.5.3. Current edition: ISO 22000:2018. Draft: ISO/DIS 22000:2026. Retrieved 2026-10-19. The full DIS text for 7.5.3 is sold by ISO and not held here; the sources page lists what is.

Not legal advice; does not certify; our words, not the standard's, and the planning date is an estimate.